CC MEETING: November 21, 2023
DATE: November 7, 2023
TO: Erin Rinehart, City Manager
FROM: Kim Bybee, Parks Manager
Chrystal Davis, Assistant City Manager
Title
Consider Approval Of RFP #24-003 For City Hall Pond Dredge Project #2 For The Parks Department From HK Dredging LLC In An Amount Not To Exceed $113,132.25.
Body
BACKGROUND:
The pond at City Hall has accumulated soft sediment over the years. Data collected showed the pond composition was roughly 43% sediment and 57% water. Dredging the pond will increase its depth and capacity, allow proper oxygenation of the water for any living organisms, and increase the longevity of the pond. This is a one-time project where the Vendor will provide services related to mobilization, dredging, and sediment disposal.
Bid notifications were posted online, previous and interested vendors were contacted, and advertisements were placed in the Dallas Morning News. Two vendors responded and submitted proposals. One vendor was deemed non-responsive for failure to submit the required submittal documents.
FINANCIAL IMPLICATIONS:
The services described in RFP #24-003 will be purchased from budgeted funds for the account and amount as listed below:
ACCTNG UNIT ACCOUNT BUDGET AMOUNT
854360 Dredge City Hall $ 113,132.25
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council’s goals and objectives to properly manage infrastructure with fiduciary care.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council award RFP #24-003 to HK Dredging LLC, based on best value and references for the dredging of the city hall pond in an amount not to exceed $113,132.25.