CC MEETING: February 6, 2024
DATE: January 30, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Scheu, Library Director
Chrystal Davis, Assistant City Manager
Title
Consider Approval To Purchase Digital Materials From Sole Source Vendor Bibliotheca In An Amount Not To Exceed $127,050 For The First Year And A Two-Year Total Amount Not To Exceed $273,157.
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BACKGROUND:
Bibliotheca, Inc. is the sole source provider of eBooks and eAudiobooks that may be made available through the Bibliotheca CloudLibrary lending platform. In FY2023, Carrollton Public Library cardholders checked out 117,208 digital items via CloudLibrary, accounting for nearly 30% of total library checkouts.
The cost to provide this service has increased in recent years. FY2023 saw an average price increase of 5% over FY2022 and 17% over FY2021. In order to continue making this popular service available to customers, the Library will need to increase digital material spending in FY2024 by 10%, in an amount not to exceed $127,050, and FY2025 by 15%, in an amount not to exceed $146,107 for a two-year total amount not to exceed $273,157.
FINANCIAL IMPLICATIONS:
This purchase will come from budgeted funds for library materials. The cost center and amount are listed below.
YEAR COST CENTER LINE ITEM BUDGET AMOUNT
FY2024 321001 61305 $ 127,050
FY2025 321001 61305 $ 146,107
IMPACT ON COMMUNITY SUSTAINABILITY:
Digital materials continue to be a growing line of business for the Library. Continued availability of e-content and the ability to provide up-to-date materials contributes to the quality of our community and provides expected services that enhance the quality of life for our customers. Improving access to digital content also furthers Council's goal of improving accessibility to the services we provide.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends approval to purchase digital materials from sole source provider Bibliotheca in an amount not to exceed $127,050 for...
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