File #: 6625    Version: 1 Name:
Type: Status: Passed
File created: 3/25/2024 In control: City Council
On agenda: 4/2/2024 Final action: 4/2/2024
Title: Consider Approval Of BID #24-008 For Irrigation Supplies From Multiple Vendors In An Amount Not To Exceed $73,000.00, Annually, For A Three-Year Total Not To Exceed $219,000.00.
Attachments: 1. 24-008 Bid Tabulation

CC MEETING: April 2, 2024


DATE: March 26, 2024


TO: Erin Rinehart, City Manager


FROM:                      Chrystal Davis, Assistant City Manager

                     Kim Bybee, Parks Manager



Consider Approval Of BID #24-008 For Irrigation Supplies From Multiple Vendors In An Amount Not To Exceed $73,000.00, Annually, For A Three-Year Total Not To Exceed $219,000.00.




This bid is for irrigation supplies for the City’s irrigation/sprinkler parts needed by various departments for new construction and existing maintenance.  Items will be purchased on an as-needed basis throughout the year.  This bid is for an initial one-year term, with two one-year renewal options, if mutually agreed by both parties.


Bid notifications were posted online, previous and interested vendors were contacted, and advertisements were placed in the Dallas Morning News.  Two vendors responded and submitted proposals.



The materials on BID #24-008 were approved for purchase from budgeted funds for the cost center and amount as listed below.


COST CENTER                                                               LINE ITEM                                                                                         BUDGET AMOUNT


402001 Streets                                                                                    60210 - Landscape Materials                                          $  8,000.00

403001 Drainage                                                               60210 - Landscape Materials                                          $  1,000.00

405002 Water Distribution                                          60210 - Landscape Materials                                           $12,748.00

405003 Wastewater                                                               60210 - Landscape Materials                                           $  1,000.00

405001  Utility Pumping                                          60210 - Landscape Materials                                           $  2,500.00

405005  Utility Replacement                                          60210 - Landscape Materials                                           $     250.00

353001  Parks                                                                                    60250 - Irrigation Supplies                                          $47,502.00


                                                                                                         TOTAL                                                                                    $73,000.00



This project supports and aligns with the City Council’s goals and objectives of managing the City’s infrastructure with fiduciary care.                     



Staff considers the bid award recommendation to be the best value consideration for the City and that the City Council approve Longhorn, Inc., as primary vendor, due to their availability of parts and proximity, and Ewing Irrigation Products, Inc. as secondary vendor, in an amount not to exceed $73,000.00, annually, for a three-year total not to exceed $219,000.00.