CC MEETING: April 2, 2024
DATE: March 26, 2024
TO: Erin Rinehart, City Manager
FROM: Chrystal Davis, Assistant City Manager
Kim Bybee, Parks Manager
Title
Consider Approval Of BID #24-008 For Irrigation Supplies From Multiple Vendors In An Amount Not To Exceed $73,000.00, Annually, For A Three-Year Total Not To Exceed $219,000.00.
Body
BACKGROUND:
This bid is for irrigation supplies for the City’s irrigation/sprinkler parts needed by various departments for new construction and existing maintenance. Items will be purchased on an as-needed basis throughout the year. This bid is for an initial one-year term, with two one-year renewal options, if mutually agreed by both parties.
Bid notifications were posted online, previous and interested vendors were contacted, and advertisements were placed in the Dallas Morning News. Two vendors responded and submitted proposals.
FINANCIAL IMPLICATIONS:
The materials on BID #24-008 were approved for purchase from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
402001 Streets 60210 - Landscape Materials $ 8,000.00
403001 Drainage 60210 - Landscape Materials $ 1,000.00
405002 Water Distribution 60210 - Landscape Materials $12,748.00
405003 Wastewater 60210 - Landscape Materials $ 1,000.00
405001 Utility Pumping 60210 - Landscape Materials $ 2,500.00
405005 Utility Replacement 60210 - Landscape Materials $ 250.00
353001 Parks 60250 - Irrigation Supplies $47,502.00
TOTAL $73,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council’s goals and objectives of managing the City’s infrastructure with fiduciary care.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff considers the bid award recommendation to be the best value consideration for the City and that the City Council approve Longhorn, Inc., as primary vendor, due to their availability of parts and proximity, and Ewing Irrigation Products, Inc. as secondary vendor, in an amount not to exceed $73,000.00, annually, for a three-year total not to exceed $219,000.00.