CC MEETING: April 16, 2024
DATE: April 9, 2024
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Marc Guy, Assistant City Manager
Title
Consider Approval Of BID #24-027 For The Purchase Of Rebar And Accessories From CF Metals In An Amount Not To Exceed $275,000.00 Annually For A Total Three-Year Contract Amount Not To Exceed $825,000.00.
Body
BACKGROUND:
This bid is for rebar and accessories used by the Public Works Department. Rebar is used to reinforce concrete pavement. Bid notifications were posted online, interested vendors were contacted and advertisements were placed in the Dallas Morning News. The bid closed on April 5, 2024. Three vendors submitted responses.
The Public Works Department reviewed the submissions and selected CF Metals based on its lowest responsible bid per item. Although Vernara is the lowest bidder, their references either could not be contacted or they declined to give a reference. Attempts to find them online were unsuccessful. Also, references for David Tehoungue Company were not satisfactory. CF Metals was determined to be a responsive and responsible bidder based on its line-item bid and capability.
The bid award will be for a one-year initial term. The award also includes two additional, one-year renewal options, if mutually agreed upon by the City and the vendor, for a potential three-year total contract not to exceed $825,000.000.
FINANCIAL IMPLICATIONS:
The rebar and accessories on BID #24-027 will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
402001- Streets 60800 $175,000.00
405005- Utility Finish Out 60800 $100,000.00
TOTAL $275,000.00
The quantities listed on the tab sheet and in the bid document were stated as estimates only. The staff-recommended approval amount is based on the Public Works Department’s budget allocation for the purchase of rebar and accessories.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council approve BID #24-027 for the purchase of rebar and accessories from CF Metals in an amount not to exceed $275,000.00 annually for a total three-year contract amount not to exceed $825,000.00.