CC MEETING: April 16, 2024
DATE: April 9, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Marc Guy, Assistant City Manager
Title
Consider Approval Of Contract Amendment No. 1 To RFP #22-008 For Boring And Trenching Services For Multiple Departments From Tejas Utilities, LLC In An Amount Not To Exceed $278,304.60, For A New Total Contract Amount Not To Exceed $411,304.60.
Body
BACKGROUND:
In January of 2022, City Council authorized the City Manager to approve a contract with Tejas Utilities, LLC for boring and trenching services for multiple departments in an aggregate amount of $133,000.00, including two, one-year renewal options.
In the 2022 bond referendum the voters authorized $500,000 for the installation of residential infill streetlights. The Traffic Advisory Committee (TAC) subsequently evaluated and prioritized neighborhoods for the Residential Infill Streetlight Program. In September of 2023, TAC identified Carrollton Highlands and Crosby Estates as the neighborhoods with the highest need for streetlight installations.
Oncor is the owner of the residential streetlights in Carrollton, and will install and maintain the new streetlights. The City’s construction responsibilities include:
• Carrollton Highlands - 4,058 linear feet of 2” PVC conduit.
• Crosby Estates - 4,585 linear feet of 2” PVC conduit and 1 connection box.
Contract amendment no. 1 adds funds to cover the additional boring and trenching services.
FINANCIAL IMPLICATIONS:
Tejas Utilities, LLC has submitted a proposal to the City for the additional services as described by contract amendment no. 1 to RFP#22-008 for boring and trenching services in an amount not to exceed $278,304.60. The revised contract amount will be $411,304.60 for 2024. Funding is available from bond sales authorized by the 2022 bond referendum for residential streetlight projects.
ACCOUNTING UNIT ACCOUNT BUDGET AMOUNT
Traffic Operations Streetlights $100,000.00
& Capital Projects $278,304.60
Parks R/M Svcs - Structures $ 8,000.00
Community Development Other Professional Services $ 25,000.00
TOTAL $411,304.60
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with City Council’s goals and objectives of properly maintaining the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council approve contract amendment no. 1 to RFP #22-008 for boring and trenching services for multiple departments from Tejas Utilities, LLC in an amount not to exceed $278,304.60, for a new total contract amount not to exceed $411,304.60.