CC MEETING: April 16, 2024
DATE: April 10, 2024
TO: Erin Rinehart, City Manager
FROM: Melissa Everett, Finance Dire
Chrystal Davis, Assistant City Manager
Title
Consider An Ordinance Amending The Operating Budgets And Capital Budgets For Fiscal Year October 1, 2023, Through September 30, 2024.
Body
BACKGROUND:
The City of Carrollton approved its annual Operating and Capital Budgets on September 12, 2023. Each was adopted independently of each other and requires council approval to make changes to the planned expenditures.
The North Texas Emergency Communication Center (NTECC) has received notification that it is receiving a one-time disbursement for its four customer cities for the amount of $1,196,469; the City of Carrollton’s portion of the disbursement is $691,820. The City of Carrollton is acting as a pass-through entity for these funds since the use of the funds is specifically identified for next-generation (NG) 911 systems. NTECC will use these funds to replace its NG-911 system. The General Fund Operating Budget will increase its expected revenue and expense budget by $691,820.
The City’s General Fleet Replacement Fund provides for the replacement of currently owned vehicles and the upfit associated with those vehicles prior to placing them in service for customer departments. For Fiscal Year 2024, the city plans to purchase approximately 50 items in total which include Police Tahoe’s, Parks and Public Work Trucks, an Ambulance, and Animal Service Trucks. Over the past few years, the costs to purchase vehicles along with the cost to upfit vehicles with the necessary equipment have also increased tremendously. In 2023, the city transferred one (1) million dollars to the Fleet Replacement fund to provide for the increased cost. This Budget Amendment will utilize its current fund balance to increase the General Fleet Replacement expenditure budget by $616,185 to allow for continued purchases and upfitting for identified equipment.
FINANCIAL IMPLICATIONS:
This budget amendment will make the following amendment:
• In the General Fund, increase the recurring sources of funds by $691,820.
• In the General Fund, increase the recurring uses of funds by $691,820.
• In the General Fleet Replacement Budget, increase the recurring uses of funds by $616,185.
• In the General Fleet Replacement Budget, decrease the available fund balance by $616,185.
IMPACT ON COMMUNITY SUSTAINABILITY:
This amendment will help maintain the City’s financial policies in the General Fund and the Fleet Replacement Fund. It allows for appropriate funding for the upgrade of the NG-911 System and for the purchase of department vehicle replacements.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends adopting the attached Ordinance amending the City’s Approved Annual Capital Budget and Operating Budget.