CC MEETING: September 10, 2024
DATE: September 3, 2024
TO: Erin Rinehart, City Manager
FROM: Kim Bybee, Parks Manager
Chrystal Davis, ACM - Culture, Leisure & Support Services
Title
Consider A Resolution For The Ratification Of Emergency Tree Trimming Services By Elite Tree Services, LLC. In An Amount Not To Exceed $29,255, For A New One-Year Amount Not To Exceed $125,755, And A New Total Contract Amount Not To Exceed $318,755.
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BACKGROUND:
On May 28th, 2024, the City of Carrollton was impacted by a thunderstorm wind event that damaged private and public property, city-owned and maintained trees, and contributed to an estimated 150,000 cubic yards of debris across the City.
The City contracts with Elite Tree Services, LLC to provide routine and as-needed tree trimming services at all city parks, facilities, and rights-of-way. The contract also includes services related to clean-up from storm-related damage on City property. Elite Tree Services, LLC assisted City staff in the removal of vegetative debris throughout medians, City parks and the golf course. They also trimmed trees to remove broken limbs that could cause further damage or injury.
The work associated with these expenditures went through the bidding process and a contract was awarded for $96,500 per year. However, the scope of the emergency work performed pushed spend above the annual amount previously authorized by Council. The spend beyond the authorized amount was $29,255, which brought the total amount for the one-year contract term to $125,755. Therefore, City Council approval is necessary to ratify the expenditures above the original authorized amount.
FINANCIAL IMPLICATIONS:
The emergency debris cleanup increased the contract term spend beyond the Council authorized amount. The ratification will increase the $96,500 authorized for the contract term that was approved by Council July 11, 2023, and went from July 19, 2023, to July 18, 2024, to an amount of $125,755. Th...
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