CC MEETING: January 20, 2026
DATE: January 7, 2026
TO: Erin Rinehart, City Manager
FROM: Melissa Everett, Finance Director
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Enter Into Agreements With Various Vendors Pursuant to RFP 25-047 For Printing and Promotional Items In An Amount Not To Exceed $250,000.00 Annually, For A Total Four-Year Contract Amount Not To Exceed $1,000,000.00.
Body
BACKGROUND:
This award establishes a centralized, citywide source for printing and promotional services. Currently, these purchases are made independently by multiple departments and with multiple vendors, creating challenges in ensuring compliance with City purchasing policies and State statutes. Establishing a pool of citywide contracts will streamline and standardize the process, strengthen financial management, and improve compliance with applicable policies and statutory requirements.
A Request for Proposal (RFP) was issued for these services, and twenty-six (26) responses were received. An evaluation committee made up of representatives from Marketing, Parks, City Manager's Office and Library reviewed the submissions based on criteria related to price, quality of goods, discounts, and City needs.
The City is awarding contracts to (13) thirteen vendors, which include previously utilized vendors 4imprint, Inc., AC Printing LLC, Digital Press, HALO Branded Solutions, Inc., and Marfield Inc.; and new vendors Big Hit Productions, Inc., Bienali Promotions LLC, Branded1st.com, Lasting Impressions, Inc., Personalized Promotions, Richey Company, Vianco Enterprises, and Zheng Commerce LLC. These awarded vendors were determined to be responsive, offered overall best value, and demonstrated a proven background providing quality and reliable goods and services.
Awarding to multiple vendors provides access to qualified vendors that meet the City's needs while offering average discounts of approximately 10% on goods and services...
Click here for full text