CC MEETING: February 7, 2023
DATE: February 1, 2023
TO: Erin Rinehart, City Manager
FROM: Dwayne Bianco, Director of Fleet and Facilities
Marc Guy, Assistant City Manager
Title
Consider Approval Of Changing The Vendor For The Purchase Of Four (4) Frazer LTD Ambulances To Rush Truck Centers Through An Interlocal Agreement With BuyBoard In An Amount Not To Exceed $1,198,184.50.
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BACKGROUND:
Fleet Services is recommending changing the vendor for the purchase of four Frazer ambulances assigned to the Fire Department from Mac Haik Dodge to Rush Truck Centers. The recommended purchases have previously been approved by the City Council and no additional funding is required.
Staff has recommended a change in the body chassis from Dodge to International. This change requires the purchase for the Frazer ambulances to be processed through Rush Truck Centers. Staff is recommending this change to maintain transparency in the purchasing process.
QUOTES:
Fire Department
Frazer Ambulance Purchase (3) approved 2/8/22 $826,941.50
Frazer Ambulance Purchase (1) approved 1/10/23 $326,243.00
Change order for (3) Ambulances approved 1/24/23 $ 45,000.00
Total for Ambulance purchases $1,198,184.50
FINANCIAL IMPLICATIONS:
These vehicles will be purchased using budgeted funds in the Vehicle Replacement Fund and Fire Operational Budget. BuyBoard provides the City with an annual rebate and is the best value for this purchase. These funds have already been approved by City Council.
IMPACT ON COMMUNITY SUSTAINABILITY:
Purchasing vehicles such as these ensures that City employees have the resources necessary to do their job.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council approval to change the vendor for the purchase of four Frazer ambulances from Mac Haik Dodge to Rush Truck Centers through an interlocal purchasing agreement with BuyBoard in an amount not to exceed $1,198,184.50.