CC MEETING: February 7, 2023
DATE: January 26, 2023
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, Chief Information Officer
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Purchase IT Products And Services From Freeit Data Solutions Through A Cooperative Purchasing Program With Texas DIR In An Amount Not To Exceed $150,000.00.
Body
BACKGROUND:
The City purchases various IT products and services in amounts ranging from a few hundred dollars to several tens of thousands of dollars for maintenance renewals from various DIR resellers. In an effort to get the best pricing, the IT department competitively shops between different cooperative contract resellers such as CDWG, SHI, and others to find the lowest price for items. Freeit Data Solutions has been one of the resellers to provide low prices to the City and we would like to be able to leverage them in this price shopping process for orders that do not reach the council approval limit of $50,000 in a single purchase, but that may, over various separate purchases for unrelated items, surpass the amount for a single vendor as we do with other vendors.
One upcoming larger purchase that Freeit Data Solutions will be used for is the renewal of technologies for networking backup, and security
FINANCIAL IMPLICATIONS:
This authorization of $150,000.00 will be charged to the following account:
ACCTG UNIT ACCOUNT ACTIVITY BUDGET AMOUNT
151001 68710 $150,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
The purchase of equipment and services is critical to sustaining City technology services without disruption.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends City Council authorize the City Manager to purchase equipment and services, from Freeit Data Solutions in an amount not to exceed $150,000.00 using an existing agreement with DIR.