CC MEETING: June 6, 2023
DATE: May 30, 2023
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director Public Works
Marc Guy, Assistant City Manager
Title
Consider Approval Of Bid #23-021 For Asphalt Supplies 2023 From Austin Asphalt, Inc. In An Amount Not To Exceed $90,000.00 Annually, For A Total Three-Year Contract Amount Not To Exceed $270,000.00.
Body
BACKGROUND:
The materials to be purchased from this price agreement will be used by the Public Works Department for miscellaneous paving and repair work throughout the City. This bid is for one year and contains the option to renew for two additional one-year renewal periods, if mutually agreed upon.
Bid notifications were posted online, previous and interested vendors were contacted, as well as advertisements were placed in the Dallas Morning News. Three vendors responded.
FINANCIAL IMPLICATIONS:
The materials will be purchased from budgeted funds for the cost center and amount as listed below.
COST CENTER LINE ITEM BUDGET AMOUNT
402001 ASPHALT $90,000.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council award the bid for asphalt supplies to Austin Asphalt, Inc. in an amount not to exceed the budget allocation of $90,000.00 for the first year, and two additional one-year renewal periods, for a total three-year contract amount not to exceed $270,000.00.