CC MEETING: June 6, 2023
DATE: May 31, 2023
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director Public Works
Marc Guy, Assistant City Manager
Title
Consider Approval Of Bid #23-018 For Traffic Signal Equipment For Public Works From Various Vendors In An Annual Amount of $400,000.00 And Total Contract Value of $1,200,000.00.
Body
BACKGROUND:
The equipment to be purchased from this price agreement will take care of needs for traffic signal repairs and maintenance, installation of new traffic signals, replacement of existing pole tops and bases as necessary. This bid has the option for two (2) one-year renewals if mutually agreeable to both parties.
Bid notifications were posted online, previous and interested vendors were contacted, and advertisements were placed in the Dallas Morning News, of which four vendors responded. A panel of staff evaluators requested a BAFO, (Best and Final Offer), from the four vendors responding to the initial bid.
FINANCIAL IMPLICATIONS:
The materials on bid #23-018 will be purchased from budgeted funds and some capital accounts for the amount as listed below:
COST CENTER LINE ITEM BUDGET AMOUNT
TRAFFIC OPS/CAP 404001 $ 400,000.00
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that the bid be awarded to the best value vendor in each category as detailed below due to availability and pricing offered.
VENDOR AWARD
Paradigm Traffic Systems Primary
CTC Inc. Secondary
MoboTrex Inc. Tertiary