CC MEETING: February 20, 2024
DATE: February 12, 2024
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, CIO
Chrystal Davis, Assistant City Manager
Title
Consider Authorizing The City Manager To Purchase Audio-Visual Equipment And Installation And Support Services From AVI Systems, Inc. Through An Interlocal Cooperation Agreement With TIPS For The Texas Room At The Senior Center In An Amount Not To Exceed $212,579.91.
Body
BACKGROUND:
The current AV equipment was installed in 2016 and has reached the end of life and is beginning to fail and is not reliable for use. The upgrade of the Texas Room AV equipment will meet current needs in this room for both our citizens and City needs. AVI Systems, Inc was the selected vendor, after securing three quotes, from previously bid cooperative organizations, for this work. We have worked with this vendor on several projects and have been pleased with their services and equipment.
FINANCIAL IMPLICATIONS:
The total cost of the equipment, installation, support and one year maintenance plan for the Senior Center, Texas Room AV Equipment is $212,579.91, including a 10% contingency. The funding for this purchase will come from the Parks & Recreation Capital Account, 854360-115370399.
IMPACT ON COMMUNITY SUSTAINABILITY:
This project aligns with Council goals and objectives by operating the city government as a customer service business and promoting and reflecting a positive image of our community. Uninterrupted connectivity to city locations ensures that residents can access essential services and promotes the city's growth and development.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends authorizing the City Manager to purchase the AV equipment for the Senior Center Texas Room from AVI Systems, Inc. on the TIPS #230105 cooperative contract, for a total amount not to exceed $212,579.91. This purchase is necessary to ensure dependable AV services at the Senior Center and to promote the growth and ...
Click here for full text