CC MEETING: February 20, 2024
DATE: January 3, 2024
TO: Erin Rinehart, City Manager
FROM: Chris Chiancone, Chief Information Officer
Chrystal Davis, Assistant City Manager
Title
Consider Approval Of The Purchase Of A Fiber Optic Network And Annual Maintenance From Astound Business Solutions, LLC Through A Cooperative Purchasing Agreement With TIPS In An Amount Not To Exceed $5,150,000.00 In Year One (1) And $130,000.00 Annually For A 20-Year Term For A Total Contract Amount Not To Exceed $7,750,000.00.
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BACKGROUND:
City facilities currently rely on a network composed mainly of microwave wireless connections, supplemented by a small percentage of leased lines. However, this infrastructure is susceptible to weather disruptions and has limited bandwidth. To meet the growing digital demands, we require a high-bandwidth solution.
In the FY2023 budget, the City Council appropriated $5.5m for the design and construction of a fiber-optic network. In April of 2023, City Council approved the award of design services of the network to Capco Communications. In 2023, IT worked with Capco to survey all facilities and come up with engineering plans for the entrance to all facilities for fiber services. During this time, IT worked with several providers on bids for the construction of the fiber network. We received options from four ISPs on the construction of the network utilizing cooperative contracts and Indefeasible Right of Use (IRU) models of construction and have selected Astound Business Solutions, LLC as the best value for this project. By choosing this contract model, the City has a known recurring cost annually and the repair, replacement, and ongoing maintenance as well as all other permitting, pole attachments, locate services, and other costs associated are the responsibility of the provider.
In addition to building the fiber to privately connect all City facilities, they will be providing 10Gb Fiber Dedicated Internet Service...
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