CC MEETING: November 21, 2023
DATE: November 8, 2023
TO: Erin Rinehart, City Manager
FROM: Jody Byerly, Director of Public Works
Marc Guy, Assistant City Manager
Title
Consider Award Of RFP #23-042 For The 90/10 Matching Grant Sidewalk Replacement Program To Talbert Companies, LLC As The Primary Vendor And To B&E Concrete Paving, LLC As The Secondary Vendor In An Amount Not To Exceed $300,000.00 Annually, For A Total Three-Year Contract Amount Not To Exceed $900,000.00.
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BACKGROUND:
This contract will be utilized by the Public Works Department to offer residents an option to participate in the 90/10 Matching Grant Sidewalk Replacement Program. This program provides funding for the replacement of eligible substandard public sidewalks in residential neighborhoods where maintenance or replacement projects are not currently planned. Under this program the property owner contributes ten percent of the cost of the replacement of substandard sections of sidewalk with the City providing the other ninety percent of the cost.
Bid notifications were posted online, previous and interested vendors were contacted and advertisements were placed in the Dallas Morning News, to which seven vendors responded.
FINANCIAL IMPLICATIONS:
The funding for this project is available through capital funds from the following account:
ACCOUNTING UNIT ACTIVITY NUMBER BUDGET AMOUNT
854201 (Neighborhood Partnership CIP Tax) 100750299 $300,000.00
IMPACT ON COMMUNITY SUSTAINABILITY:
This project supports and aligns with the City Council’s goals and objectives to properly maintain the City’s infrastructure.
STAFF RECOMMENDATION/ACTION DESIRED:
Staff recommends that City Council award RFP #23-042 to Talbert Companies, LLC as the primary vendor and to B & E Concrete Paving, LLC as the secondary vendor, based on best value and references, in an amount not to exceed $300,000.00 for the first year, for a total three-year contract in an amount not to exceed $900,000.00.