CC MEETING: February 20, 2024
DATE: February 13, 2024
TO: Erin Rinehart, City Manager
FROM: Jonathan Wheat, P.E., Director of Engineering
Marc Guy, Assistant City Manager
Title
Consider A Resolution Authorizing The City Manager To Negotiate And Execute Professional Services Agreements With AECOM and Lockwood, Andrews And Newnam, Inc. For General Engineering Consultant Services Related To Capital Project Management In An Amount Not To Exceed $525,000.00.
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BACKGROUND:
The Engineering Department averaged 53 capital projects in design per quarter during 2023, which represents approximately $217 million of project design and construction costs. Each project requires an average of fifteen months to design and secure needed rights-of-way. Many of the projects currently under design are expected to move into the construction phase in 2024. To alleviate the load of project management on the current Engineering staff, funding for general engineering consultant services (GECS) for project management was approved by City Council in the FY24 budget. Although this will be the City of Carrollton's first use of this type of service other cities in the DFW area have utilized GECS for project management.
A formal selection process was conducted using a request for qualifications (RFQ) model. An RFQ was publicly advertised and firms were evaluated on criteria that included their understanding of the required services, similar project experience, personnel depth and company qualifications. The most qualified firms were identified by staff and are being recommended for approved by City Council.
Since this is the City's first time utilizing the GECS model for capital project management, and considering the number of projects being readied for construction, it was determined that selecting two firms would best serve the City's needs for project management. AECOM and Lockwood, Andrews and Newnam, Inc. were deemed to be the best qualified for the services needed. The...
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